Purchase Terms
Introduction:
Welcome to the Oracle Cloud Best Practice Design Audit service.
This service review all of your deployed procurement functionality and assigns a relative performance score with the findings required to improve that score and UNLOCK THE POWER OF ORACLE CLOUD.
In this service, we audit the following:
- The Procurement Operating Model (Strategy, Key Performance Indicators, etc.)
- The creation and management of non-financial contracts (NDA, MOU, etc.)
- The creation and management of suppliers and sub-consultants
- The creation and management of pre-purchase contracts (MSA)
- The creation and management of requests (self-service & full-service) – efficiency and adoption
- The creation and management of PO-exempt orders
- The processing of approved requisitions
- The creation and management of negotiations
- The creation and management of purchase contracts
- The creation and management of purchase agreements
- The creation and management of purchase orders
- The creation and management of desktop receipts
- The creation and management of electronic or supplier portal invoices
- The creation and management of electronic payments
Purpose:
The PURPOSE of this service is to:
- Learn Oracle Cloud’s PROCUREMENT CLOUD best practices
- Learn Oracle Cloud’s FINANCIAL CLOUD best practices (Payables)
- Clearly illustrate how Oracle Cloud has designed industry best practices into the software
- Clearly illustrate how procurement organizations can leverage Oracle Cloud best practices
Scope Areas:
The SCOPE AREAS for this service are as follows:
- Oracle Cloud’s PURCHASE REQUISITIONS application & business processes
- Oracle Cloud’s SUPPLIERS application & business processes
- Oracle Cloud’s SUPPLIER REGISTRATION application & business processes
- Oracle Cloud’s SUPPLIER QUALIFICATION application & business processes
- Oracle Cloud’s NEGOTIATIONS application & business processes
- Oracle Cloud’s CONTRACTS application & business processes
- Oracle Cloud’s PURCHASE AGREEMENTS application & business processes
- Oracle Cloud’s CATALOGS application & business processes
- Oracle Cloud’s PURCHASE ORDERS application & business processes
- Oracle Cloud’s MY RECEIPTS application & business processes
- Oracle Cloud’s INVOICES application & business processes
- Oracle’s ORACLE BUSINESS NETWORK application
- Oracle Cloud’s PAYMENTS application & business processes
- Oracle Cloud’s SUPPLIER PORTAL application & business processes
- A procurement DESIGN DISCUSSION
NOTE: this service provider created Panameer’s Procurement Cloud, Payables, & Enterprise Contracts free end-user training content (courses)!
Location:
The LOCATION of this service is as follows:
- REMOTE – all sessions will be broadcast via Teams to the service buyer/enterprise.
Tasks:
The TASKS per SCOPE AREA for this service are as follows:
- THE PROCUREMENT OPERATING MODEL
- Defined objective/goals
- Organization goal measurements
- Linking organizational goals to employee compensation
- Defining buying channels that structure “the buy” to achieve the organizational goals
- Procurement’s global rollup structure
- The authority to make the decisions (CEO, COO, CPO)
- SUPPLIER REGISTRASTION
- The supplier registration process (internal vs external)
- Supplier’s complete and sign a Master Service Agreement
- Suppliers complete the “core qualifications”
- NON-FINANCIAL CONTRACTS
- The signing of non-financial contracts from prospective suppliers
- SUPPLIER QUALIFICATION
- The suppliers qualification process (extended quals)
- Rounding out supplier profiles (business relationships and more
- SUPPLIERS
- The supplier promotion process
- PURCHASE REQUISITIONS
- The self-service requesting process
- The full-service requesting process
- Additional options for efficiency (draft carts, punch-out for printers, etc.)
- Using request types for processing method conveyance
- Using zero-dollar requests
- Creating a guided buying experience for non-negotiated purchasing process
- NEGOTIATIONS
- Extended quals forced by sourcing requirements
- Negotiation styles, variables, etc.
- Used to initiate contract documents
- How buyers perform the “service” of procurement for requesters
- CONTRACTS
- How purchase contracts are created
- How purchasing activity is rolled back to contracts
- PURCHASE AGREEMENTS
- How purchase agreements created/used (CPAs, BPAs, etc.)
- Which ways, if any, are agreements exposed to requesters as part of the SSP functionality
- How supplier self-service manage catalogs
- CATALOGS
- How are you representing pre-negotiated content (catalogs, smart forms, etc.)
- Externally managed local catalogs
- Price audits on remote catalogs
- How are you representing non-negotiated content (smart forms, etc.)
- PURCHASE ORDERS
- How purchase orders are auto-created
- How purchase order are created from the approved purchase requisitions
- How orders are changed
- MY RECEIPTS
- How are desktop receipts created for goods
- How or are desktop receipts created for services
- How advanced shipping notices being created
- INVOICES
- Create online invoice
- Create IDR invoice
- Create supplier portal invoice
- Validate all invoices
- PAYMENTS
Milestones:
The MILESTONES for this service are as follows:
- This service has NO milestones.
Deliverables:
The DELIVERABLES for this service are as follows:
- The service provider will deliver a processing “script”
- The service provider will deliver a design enhancement listing document
- The service provider will deliver a one page white paper for each design enhancement listing
- The service provider will deliver a 6 to 12 month roadmap
- The service provider will deliver a key-design decision document
- The service buyer will confirm completion of this service (in Panameer) within 48 hours
- The service buyer will rate the service provider (in Panameer) within 48 hours
Schedule:
The SCHEDULE for the SCOPE AREAS listed above are as follows:
- WEEK ONE
- Walk thru the PROCUREMENT OPERATING MODEL
- Walk thru SUPPLIER REGISTRATION processing
- Walk thru CONTRACTS processing
- Walk thru SUPPLIER QUALIFICATIONS processing
- Walk thru SUPPLIERS processing
- Walk thru PURCHASE REQUISITIONS processing
- WEEK TWO
- Walk thru the NEGOTIATIONS processing
- Walk thru the PURCHASE AGREEMENTS processing
- Walk thru the CATALOGS processing
- Walk thru the PURCHASE ORDERS processing
- Walk thru the MY RECEIPTS processing
- Walk thru the INVOICES processing
- Walk thru the PAYMENTS processing
- Walk thru the SUPPLIER PORTAL processing
Settlement Details:
The SETTLEMENT details for this service are as follows:
- This service is paid for in advance of being delivered.
- To purchase this service, the service buyer must perform the following steps:
- Click the BUY NOW button.
- Pay using the CREDIT/DEBIT CARD option.
- The service provider will receive a notification immediately.
- The service provider will message the service buyer for dates and times within 24 hours.
- Both parties will select a day/time within 48 hours of the purchase notification.
- The service provider will perform the training sessions.
- The service buyer will confirm & rate the service within 48 hours of completion.
Assumption(s):
The ASSUMPTIONS for this service are as follows:
- All SCOPE AREAS are included in the price of this service as defined above.
- The provider will configure an Oracle Cloud instance (in preparation for sessions).
- The provider will create a script listing the steps/tasks to be executed.
- The provider will pre-test the instance using the script.
- The provider will provide the script to the service buyer (helpful for note-taking).
- The provider will perform the session.
- All sessions can be recorded by Panameer only.
- All sessions require permission from Panameer’s management for rebroadcast.
- All sessions are limited to Oracle Cloud delivered applications and functionality.
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